Minardos Group

Admin Assistant/Secretary II

IL - Chicago
Pay Rate: $31.58 per hour

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We are seeking a detail-oriented and highly organized Administrative Assistant to support managers and departmental partners with a variety of administrative and clerical tasks. The ideal candidate will ensure smooth daily operations by managing documentation, scheduling, communication, and basic financial tracking.

Key Responsibilities:

• Perform a range of administrative duties to support managers and team members

• Prepare documents, reports, presentations, and transcribe meeting notes as needed

• Coordinate and schedule meetings, appointments, and travel arrangements

• Assist in tracking and monitoring departmental expenses

• Maintain organized filing systems (digital and/or physical) for managers and team members

• Communicate effectively with internal and external stakeholders

• Provide general office support to ensure efficient workflow

Required Qualifications:

• 46 years of experience in an office or administrative environment

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Strong written and verbal communication skills

• Excellent organizational skills and attention to detail

• Ability to manage multiple tasks and prioritize effectively

Preferred Attributes:

• Professional demeanor and strong interpersonal skills

• Ability to work independently and as part of a team

• Problem-solving mindset with a proactive approach to tasks