Legal Assistant

CA - Irvine
Start Date: 5/6/2024
Valid Through: 8/5/2024
Pay Rate: $16 per hour

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We are seeking an experienced Legal Assistant to join the team of a National Title Insurance company in Irvine!
This position is intended to become permanent after a 3-month probationary period.

Duties/Responsibilities:

  • Provide comprehensive administrative assistance to major claims counsel in the Western Region, ensuring smooth operations within the legal department.
  • Gather requested data and information from diverse sources, including email, correspondence, and records, and prepare concise summaries or written correspondence as needed.
  • Facilitate large-scale electronic data transfers between operations, external lawyers, and other relevant parties, maintaining confidentiality and accuracy.
  • Manage travel arrangements, schedule meetings, appointments, and conferences for attorneys, including handling expense reports.
  • Prepare agendas and schedules for meetings, conferences, and other assigned events, ensuring timely and efficient proceedings.
  • Respond to and resolve administrative inquiries and questions promptly and effectively, maintaining professionalism and clear communication.
  • Welcome and direct visitors and clients, providing a hospitable and organized environment while attending to their needs.

Qualifications:

  • Minimum of 2 years of experience in a similar administrative support role within a legal setting or related field.
  • Bachelor's degree in Business Administration, Legal Studies, or related field preferred.
  • Exceptional organizational abilities with the capacity to prioritize tasks and manage multiple projects simultaneously.
  • Ability to work efficiently and independently with minimal supervision, demonstrating initiative and self-motivation.
  • Proven ability to think creatively and proactively solve problems that impact individuals or groups within the organization.
  • Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
  • Meticulous attention to detail and accuracy, particularly in data collection, document preparation, and administrative tasks.
  • Strong time-management skills with the capability to react with appropriate urgency to time-sensitive matters.
  • Demonstrated discretion and ability to handle confidential information with utmost confidentiality and integrity.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with electronic document management systems.

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