Executive Assistant

GA - Atlanta
Pay Rate: $45,760 - $52,000 per year

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Job Description:

The Executive Assistant plays a key role in the efficiency and smooth running of the accounting firm, providing crucial support to the executive team and contributing to the overall success of the organization.

Main responsibilities:
  • Prepare and organize the necessary documentation for meetings, presentations and reports.
  • Handle correspondence, emails and phone calls effectively.
  • Monitor progress of assigned tasks, ensuring timely and efficient completion.
  • Serve as a liaison between the executive team, accounting staff and clients.
  • Provide information and assistance to clients and interested parties, maintaining clear and professional communication.
  • Ensure the confidentiality of clients' financial and personal information.
  • Follow secure practices for managing and storing sensitive data.
  • Manage emails, phone calls and correspondence, filtering and prioritizing as necessary.
  • Prepare and review documents, presentations and reports according to the executive's instructions.
  • Manage the logistics of events and meetings, ensuring smooth execution.
  • Perform general administrative tasks, such as filing, organizing documents, and maintaining office supplies.
  • Collaborate with other departments as necessary to facilitate operational efficiency.
  • Collaborate closely with accountants and tax professionals to ensure accuracy and timeliness in financial reporting.
  • Assist in the preparation of accounting documents, including invoices, account statements, and transaction records.
  • Maintain updated and organized records, ensuring compliance with tax and accounting regulations.
  • Stay abreast of changes in tax laws and accounting regulations in the United States.
  • Oversee daily office operations, including managing administrative staff, managing office supplies, and maintaining the office environment.

Requirements:
  • Bilingual: English and Spanish.
  • Experience working in accounting offices and/or tax preparation.
  • Experience in employee management.
  • Experience with Sales Force.
  • Experience as an executive assistant.
  • Excellent organization, attention to detail and time management skills.

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